JOB LISTINGS


Posted: 5/21/2008

Legal Records Cordinator

Records & Information Management Consultant

We are looking for someone to coordinate work flow for the firm records department, develop and maintain excellent customer service for the firm, help at desks when work flow becomes heavy and ensure compliance with records policies and procedures. We are looking for someone who already knows legal records management.

We have a great team and would like to add you to the mix!

Primary Responsibilities:

      •Enhance end user service and relationships
      •Communicate policies and procedures and act as liaison         with the end users at the firm that use the records         program
      •Coordinate work flow of records staff and help them to set         priorities including arranging for adequate coverage         when staff are absent; assessing need for overtime
      •Support records staff by helping to identify loose         documents and place in the correct file (seeking input         from users when clarification is needed), create new         files conforming to current policies and procedures;
        index pleadings conforming to current policies and         procedures; shelve files, shift files when needed;         index files for offsite storage and help move boxes of         client files around the firm input from end
      •Train staff in the above where needed
      •Work with records clerks to maintain a clean and         organized file room
      •Audit records database and correct errors in system and         variances from current policies and procedures as they         are found
      •Work with clerks to create desk documents detailing the         work done at each desk
      •Assist Case Clerks in maintenance and organization of         work rooms
      •Adhere to and help enforce firm records policies and         procedures
      •Adhere to general safety practices and to any unique         departmental safety guidelines

Required Skills:

      •Excellent customer service and interpersonal skills       •Able to maintain high standards of accuracy and         reliability in work product, especially in data entry         and in conforming to firm records policy
      •Able to identify and scan legal documents for content
      •Proficient in electronic records management systems,         preferably ELITE
      •Able to shift files in compact shelving area
      •Able to move boxes weighing up to 40 pounds
      •Knowledge of Word and Outlook required
      •Ability to prioritize tasks in an ever-changing, fast-paced         environment
      •Ability to proactively identify problem areas and         communicate them to appropriate individuals
      •Holds oneself accountable for performance, takes         ownership and champions the quality delivery of         service

Our congenial and mutually supportive environment allows all firm employees to serve to the highest standards in the practice of law. We offer a competitive salary and benefits package. EOE. Principals only. Please email resume with cover letter and salary requirements to jlewis@hansonbridgett.com and reference job code RM02. Visit our website at www.hansonbridgett.com

 



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