Posted: 5/21/2008
Legal Records Cordinator
Records & Information
Management Consultant
We are looking for someone to coordinate work flow for the firm records department, develop and maintain excellent customer service for the firm, help at desks when work flow becomes heavy and ensure compliance with records policies and procedures. We are looking for someone who already knows legal records management.
We have a great team and would like to add you to the mix!
Primary Responsibilities:
•Enhance end user service and relationships
•Communicate policies and procedures and act as liaison
with the end users at the firm that use the records
program
•Coordinate work flow of records staff and help them to set
priorities including arranging for adequate coverage
when staff are absent; assessing need for overtime
•Support records staff by helping to identify loose
documents and place in the correct file (seeking input
from users when clarification is needed), create new
files conforming to current policies and procedures;
index pleadings conforming to current policies and
procedures; shelve files, shift files when needed;
index files for offsite storage and help move boxes of
client files around the firm input from end
•Train staff in the above where needed
•Work with records clerks to maintain a clean and
organized file room
•Audit records database and correct errors in system and
variances from current policies and procedures as they
are found
•Work with clerks to create desk documents detailing the
work done at each desk
•Assist Case Clerks in maintenance and organization of
work rooms
•Adhere to and help enforce firm records policies and
procedures
•Adhere to general safety practices and to any unique
departmental safety guidelines
Required Skills:
•Excellent customer service and interpersonal skills
•Able to maintain high standards of accuracy and
reliability in work product, especially in data entry
and in conforming to firm records policy
•Able to identify and scan legal documents for content
•Proficient in electronic records management systems,
preferably ELITE
•Able to shift files in compact shelving area
•Able to move boxes weighing up to 40 pounds
•Knowledge of Word and Outlook required
•Ability to prioritize tasks in an ever-changing, fast-paced
environment
•Ability to proactively identify problem areas and
communicate them to appropriate individuals
•Holds oneself accountable for performance, takes
ownership and champions the quality delivery of
service
Our congenial and mutually supportive environment allows all firm employees to serve to the highest standards in the practice of law. We offer a competitive salary and benefits package. EOE. Principals only. Please email resume with cover letter and salary requirements to jlewis@hansonbridgett.com and reference job code RM02. Visit our website at www.hansonbridgett.com
| 
